Complete The Annual Student Survey

Key Dates

  • October 24 – Fall Total Enrollment Survey
    • Colleges surveyed by FAEIS who are associated with the APLU will be contacted through Qualtrics for an early summary total of their college enrollment for the fall session. This survey closes November 1st.
  • Mid November – Student and Faculty Surveys
    • Survey users will be notified by email of the survey opening in early November. Reminders are sent each month.
    • March 1 – Surveys are due and should be completed.

Getting Started

The FAEIS Office can assist you with any step of the data entry process. The first steps for institutional administrators are to:

  • Add users for your college or department.
  • Select CIP codes (disciplines) for your programs.
  • Assign survey roles to survey users.

All survey users are sent email notifications and also may be contacted by phone.

Student Survey Instructions

Click a link below to jump to that section.

Student Enrollment Survey

Degrees Awarded Survey

Race and Ethnicity Definitions

Placement Survey

Transfer Survey

Instructional Program Management

Instructions for Online Data Entry

View a Sample Student Survey Worksheet

Instructions for Bulk Data File Upload

CIP Codes

Faculty Survey Instructions

Data Requirements

Student Enrollment Survey

Data Requirements and Definitions

Survey Time Period:

Enrollment surveys collect data for the Fall session of the current academic year.

Student Enrollment Data Entry Forms:

There are two data entry forms for student enrollment:

  1. Undergraduate Enrollment (Baccalaureate & Associate)
  2. Graduate Enrollment (Masters & Doctoral)

Data Elements for Enrollment Surveys:

Student enrollment is reported by CIP Codes (Classification of Instruction Program) or discipline, with the following data elements:

  • Degree Type – Two Year/Associate, Four-Year/Baccalaureate, Masters (thesis), Masters (other), Doctoral (PhD)
  • Gender – Male, Female, or Unknown
  • Race/Ethnicity – White (non-Hispanic), Black (non-Hispanic), Asian, Hispanic, American Indian or Alaskan Native, Native Hawaiian or other Pacific Islander, Unspecified Minority, More than One Race, Unknown Ethnicity, and All Non-US Citizens

Click here to read about our race and ethnicity definitions.


Degrees Awarded Survey

Data Requirements and Definitions

Survey Time Period:

The data for Degrees Awarded Survey are for the academic year 2017/2018. (updated October, 2018)

Degrees Awarded Data Elements:

The data requirements are the same for all program areas:

  • Degree Type Awarded – Two-Year/Associate, Baccalaureate, Masters and Doctoral.
  • Citizenship – U.S. Citizens and Non-U.S. Citizens.
  • Gender – Male and Female or Unknown
  • Race/Ethnicity – White (non-Hispanic), Black (non-Hispanic), Asian, Hispanic, American Indian or Alaskan Native, Native Hawaiian or other Pacific Islander, Unspecified Minority, More than One Race, Unknown Ethnicity, and All Non-US Citizens

Click here to read about our race and ethnicity definitions.


Race and Ethnicity Definitions

Race/Ethnicity Definitions

  • White (not-Hispanic) – A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (except those of Hispanic origin).
  • Black (non-Hispanic) – A person having origins in any of the black racial groups of Africa (except those of Hispanic origin).
  • Hispanic – A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race.
  • American Indian or Alaskan Native – A person having origins in any of the original peoples of North America, or who maintains cultural identification through tribal affiliation or community recognition.
  • Asian – A person having origins in any of the original peoples of the Far East, Southeast Asia or the Indian Subcontinent. This includes people from China, Japan, Korea, the Philippine Islands, India and Vietnam.
  • Native Hawaiian or Pacific Islander – A person having origins in any of the original peoples of Hawaii or other Pacific Islands.
  • Unspecified Minority – Report minority students in this category if unable to separate minority students into ethnic breakdowns.
  • Two or More Races (Multiple Race/Ethnicity) – Individuals who identify with more than one race or more than one ethnicty.
  • Unknown Ethnicity – Data not available, data missing, or student did not report.


Placement Survey Data Requirements and Definitions

Placement surveys should be completed for all disciplines (CIP codes) where degrees awarded have been counted, for students who graduated with Baccalaureate, Masters, and Doctoral degrees. For the current FAEIS survey (2018), these are students who received degrees in the 2017/2018 academic year.

Placement Survey Data Elements

Placement survey data elements consist of

  1. Placement Sector (Government, Education, or Private)
  2. Occupation Groups (As defined by the U.S. Department of Labor, Bureau of Labor Statistics)

Gender and ethnicity are not counted.

Placement Sector Categories – The categories for sectors are

  1. Government
  2. Education
  3. Private 
  4. Other Employment – use this for jobs not classifed above, such as non-profits
  5. Graduate Study – Graduates pursuing advanced/additional study in higher education
  6. Foreign – Non-U.S. citizens who will return to their own country after graduation
  7. Not Placed – Graduates still seeking or not seeking employment
  8. No Info – Graduate did not respond, no information available

Placement Survey Worksheet – The FAEIS office will send a Placement Survey Worksheet to survey users on request.
Click here to view a sample placement survey worksheet.

Occupation Groups – Occupation groups (listed below) were selected based on recommendations by the USDA.  Due to the difficulty of obtaining and classifying this information from graduates, these data elements are not required. For more detailed information about the Occupational Classifications go to the U. S. Department of Labor, Bureau of Labor Statistics web site.

  • 11-0000 Management Occupations.
  • 13-0000 Business and Financial Operations Occupations.
  • 15-0000 Computer and Mathematical Occupations.
  • 17-0000 Architecture and Engineering Occupations.
  • 19-0000 Life, Physical, and Social Science Occupations.
  • 21-0000 Community and Social Services Occupations.
  • 23-0000 Legal Occupations.
  • 25-0000 Education, Training, and Library Occupations.
  • 27-0000 Arts, Design, Entertainment, Sports, and Media Occupations.
  • 29-0000 Healthcare Practitioners and Technical Occupations.
  • 31-0000 Healthcare Support Occupations.
  • 33-0000 Protective Service Occupations.
  • 35-0000 Food Preparation and Serving Related Occupations.
  • 37-0000 Building and Grounds Cleaning and Maintenance Occupations.
  • 39-0000 Personal Care and Service Occupations.
  • 41-0000 Sales and Related Occupations.
  • 43-0000 Office and Administrative Support Occupations.
  • 45-0000 Farming, Fishing, and Forestry Occupations.
  • 47-0000 Construction and Extraction Occupations.
  • 49-0000 Installation, Maintenance, and Repair Occupations.
  • 51-0000 Production Occupations.
  • 53-0000 Transportation and Material Moving Occupations.
  • 55-0000 Military Specific Occupations.

Two Options for Responding to the Placement Survey:

  1. Placement by Sector
  2. Placement by Occupation Groups

As a survey responder, your dashboard allows you to choose which of the two placement forms you will complete under step 3.  The default form is Placement by Sector.


    Transfer From 2-year Institutions to 4-year Institutions Survey

    Data Requirements and Definitions

    Survey Time Period:

    The data for the Transfer Survey are for fall 2018. (updated October, 2018)

    Transfer Data Elements:

    • Bachelor Level – Transfers directly into a baccalaureate program with a significant portion of core credits coming from work at a two year institution. Students entering from articulation agreements with community colleges are the most common source.
    • Gender – Male and Female or Unknown
    • Race/Ethnicity – White (non-Hispanic), Black (non-Hispanic), Asian, Hispanic, American Indian or Alaskan Native, Native Hawaiian or other Pacific Islander, Unspecified Minority, More than One Race, Unknown Ethnicity, and All Non-US Citizens

    Click here to read about our race and ethnicity definitions.


    Instructions for Updating Instructional Programs

    Each institution is broken down into colleges/schools/departments/offices. Instructional programs are listed in the unit which offers them. These programs change from year to year and the changes need to either be submitted to the FAEIS helpdesk or entered by the institution in the survey interface. The list of current program determines the surveys that are presented on the Surveys screen. Therefore it is important to establish an accurate list of programs before starting work on the surveys.

    1. Go to the FAEIS homepage and login.
    2. Go to the “Organization -> Instructional Programs -> Current Instructional Programs” menu item.
    3. Scroll to a college or department you work with.
    4. Inspect the list of programs and ensure that it matches the current offerings.
    5. Edit any programs that need to be removed, and use the deactivate feature.
    6. Edit any programs that have had a name change or should be reclassified.
    7. Create any programs that are not listed.
      1. Parent programs should be selected IF the student population of the new program had been listed in the other program the prior year. Program splits and mergers frequently lead to dramatic changes in headcount that need to be explained by inspecting the source of shifts.
    8. If you have program changes outside of the current year or have other difficulty describing your current program offerings using the interface, email the FAEIS help desk for assistance.


    Instructions for Entering Student Survey Data

    1. Go to the FAEIS homepage and login.
    2. Go to the “Surveys” tab.
    3. Pick a college or department to work in. You will be in your home college by default.
    4. Pick a program to work in.
    5. Edit one of the survey forms for that program.
    6. Enter the headcounts for the specified attributes in the form. This application auto-saves. You may stop at any point and resume your work later.
    7. Save and finish the form when you are finished. Your data will not be used in reports until it is marked finished.
    8. Repeat the last five steps as needed until you have provided data for any programs you have access to. There is a unit completion progress meter as well as an institutional progress meter at the top of the Surveys screen. All survey users have the ability to report on all surveys at their institution. Institutional administrators are responsible for overseeing delegation of reporting effort across survey users.


    Instructions for Bulk Data File Upload

    There are two ways you can provide data to FAEIS. You can continue to enter each data point into the system using the interface as done in the past or you can submit a bulk data file. FAEIS accepts files with disaggregated data. See the files below for the desired format.

    View Sample Enrollment File

    View Sample Degrees Awarded File

    See “Data Elements” for all preferred values of required form attributes

    In addition to these data elements, your file must uniquely identify the reported program. Depending on how your instiution is set up you may need a minimum of:

    1. 6-digit CIP code: if you do not report by major/degree option/specialization and no program is offered by multiple colleges, you only need this. This is always the CIP code of the degree seeking program reported to IPEDS even if you report to us by major/option/specialization.
    2. Program name: if you report by major/option/specialization, the program name should be the name of major/option/specialization on file in your Current Instructional Programs.
    3. Unit name: if any program is offered in multiple departments or colleges, you must provide the department or college name. This name should match the college or department name on file in your Organizational Chart.

    Once your file is prepared:

    1. Go to the FAEIS homepage and login.
    2. Go to step 3 on the dashboard and select “Submit File”.
    3. Using the file picker, choose the xlsx, csv, or other format from your file system.
    4. Click Send
    5. Once you submit all files, you are finished with your student surveys. FAEIS will contact you with any questions concerning submitted data files.


    Classification of Instructional Programs (CIP) Codes

    CIP codes are at the heart of FAEIS data. They are used to define student survey disciplines, and to classify faculty. CIP codes are also used by the Institutional Research office at your institution for submitting data to the US Department of Education (NCES survey). FAEIS allows YOU to choose the CIPs that best define the educational programs in your college. The following links provide documents to help you understand the hierarchy of the CIP codes used in FAEIS.

    Need a CIP?

    If you wish to report a progam in your college that doesn’t match the CIPs we provide in FAEIS, check the complete list of CIP 2000 codes above and contact our Help Desk with the codes you need added to FAEIS.

    Can’t Find a CIP? (new and emerging programs)

    The FAEIS Office continues to try to identify new and emerging programs, especially those programs that do not have corresponding CIP codes. In many case the new programs are multi-disciplinary, but sometimes they really are new fields like Viticulture and Organic Agriculture that have not yet been classified. If you think your program fits in this category, please contact us with this information, and we will keep track of it for future use (see below).

    CIP 2010

    The National Center for Education Statistics (NCES) within the Institute of Education Sciences announced on July 8, 2009, the launch of the 2010 list of Classification of Instructional Programs (CIP). The 2010 CIP is the fifth edition of the CIP since it was created in 1980. The 2010 CIP includes more than 300 new instructional programs across more than 50 disciplines.   Unlike previous editions, CIP 2010 is only available electronically. However users can download current and past versions of the CIP from Resources Page on the CIP Website.


    Faculty Survey

    Data Requirements and Definitions

    Survey Time Period:

    The data for this survey includes faculty employed for the current academic year. If data for faculty were entered in a previous year, then only data updates and data for new faculty are required.

    Faculty Survey Data Elements:

    The following data elements are required for each faculty member. Provide data for all faculty responsible for instruction (teaching) and administration of instruction programs. Do not report personnel on a sabbatical, leave without pay, clerical staff, or support staff.

    • Identification String – The program will automatically assign a unique identification number to each faculty member. You have the option of adding an identification string to relate the faculty data to your personnel records.
    • Year of Birth – Year only, month not required.
    • Monthly Salary – Calculate the monthly salary: (annual salary/months of appointment).
    • Primary Discipline – This is the discipline by which you would identify a faculty member (ie Forestry)
    • New Faculty Flag – Yes or No.
    • College Administrator – Yes or No.
    • Department Head – Yes or No.
    • U.S. Citizen – Yes or No.
    • Gender – Male or Female.
    • Race/Ethnicity – Caucasian (not Hispanic), Black or African-American, Asian, Hispanic or Latino, Native American Indian or Native Alaskan, Native Hawaiian or Other Pacific Islander, Unspecified Minority, and Unknown Ethnicity.
    • Academic Rank – Professor or Associate Professor or Assistant Professor or Instructor or Other Faculty (Lecturer, Visiting Professor, etc.).
    • Appointment Term – 1 to 12 months.
    • Highest Degree Received – Doctorate or Masters or Baccalaureate.
    • Appointment Status – Full-time or Part-time.
    • Tenure Track – Tenured or Tenure Track (Not Yet Tenured) or Non-Tenured.
    • Appointment Types and FTE’s – Full time equivalent (FTE’s) should be reported for each discipline and the percent of the appointment type (Teaching, Research, Extension and Administration). For a full time faculty member the percentages should sum to 100%. Faculty with 100% Extension appointments should not be reported.

    Click here to read about our race and ethnicity definitions


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